If the EC Panel does not have enough evidence to make a decision, you may be asked to provide new or additional evidence. Wherever your curiosity takes you, whatever passion inspires you, youll find a home in our student-led groups. Use the "Satisfactory Academic Progress Appeal - Unit Cap" form on the Financial Aid Website.) If you have any concerns or questions about the Extenuating Circumstances process, enhanced Extenuating Circumstances Procedure, Annex 4.1.1: Grounds for Extenuating Circumstances, Student Psychological and Counselling Services, Ongoing employment as a critical worker, such as UCL students who work for theNHS, Significant technical issues in submitting coursework that are not reasonably foreseeable and which have a material impact on thestudent, Coursework extensions up to 14 calendardays, Suspension of Late Submission Penalties for coursework submitted up to 14 calendar dayslate, Deferral without Tuition to the next normal occasion (typically the Late Summer AssessmentPeriod), Permission to spread assessments between two assessment periods withoutpenalty, Name of the health conditionorimpairment, Period of time that you have been seeing the practitioner for this condition/impairment, Length of time that the practitioner expects the condition / impairmenttolast, Main symptoms of this condition which could impact on studies (e.g. Letter from your doctor or medical practitioner). You can submit an Extenuating Circumstances claim to access mitigation such as an extension or deferring an assessment to a later date. Its therefore important to apply as soon as possible before your deadline to ensure you can plan accordingly. Please refer to SHS Faculty for penalties for over-length work. If a programme includes teaching after Term 3, students can also self-certify on a third separate occasion. You can still submit an EC as long as its before your formal results are published at the exam board. A decision cannot be made until your evidence is received. Then well be able to get back to you sooner and you can then plan around the decisions of the EC panel. Self-certification periods should be two weeks (ten working days) apart and self-certified claims cannot be accepted more than two weeks (ten working days) before the first affected assessment. Extenuating Circumstances: a guide for students Yes, as long as they fall within the same 14-day period. There may be conditions you need to fulfil to ensure youre not penalised, such as providing a follow-up medical note to update the department of your health after the deadline. It is a charity with over 48,000 members. Normally, these periods must be 14 calendar days apart, although this is at the discretion of Faculty ECPanels. endstream endobj 420 0 obj <>/Metadata 41 0 R/Names 476 0 R/PageLayout/OneColumn/Pages 417 0 R/StructTreeRoot 84 0 R/Type/Catalog>> endobj 421 0 obj <>/ExtGState<>/Font<>/ProcSet[/PDF/Text/ImageC/ImageI]/XObject<>>>/Rotate 0/StructParents 0/Tabs/S/Type/Page>> endobj 422 0 obj <>/Subtype/Form/Type/XObject>>stream syg|vb?`F= mJiu[Z)4wfXP'i*PK+ HT All IOE EC requests are considered by the IOE EC panel. EMC Once you have started any time-limited assessment, you cannot self-certify a deferral to the next assessment period. Short term illness / injury / hospitalisation:Medical certificate or letter from your doctor. Self-Certified claims must be submitted before the assessment deadline/ date. For all submitted coursework students should state the number of words in the text (excluding tables and figures, footnotes, the bibliography and appendices but including quotations and references in the text) in their cover sheet. Extenuating circumstances - The University of Nottingham Step 1: consider whether you are eligible to apply Extenuating circumstances refer to a situation or situations beyond your control that have the potential to severely affect your academic performance. If you are able to obtain a letter from a doctor or other registered medical practitioner to confirm this impact, this may helpyourcase. endstream endobj 440 0 obj <>/Subtype/Form/Type/XObject>>stream UCLs Grounds for ECs explain what will normally be considered. In these circumstances you will need to provide a letter from a doctor or other registered medical professional stating the impact this event hadonyou. Self-certified claims for extensions, deferrals and late submission can be submittedno more than two weeks in advance of the affectedassessments. Applying for an EC STEP 1. Source: Glenn Cartsens Peters/Unsplash. You can self-certify for Extenuating Circumstances on a limited number of occasions, within the following defined criteria. If your reason for considering extenuating circumstances is medical, you will need to provide medical proof of your condition. We've made the process as easy as possible for you - but don't just take our word for it. Deadlines for Geography modules are available from the Moodle pages for each module. Police/crime report (a crime number on its own isnotacceptable). endstream endobj 446 0 obj <>/Subtype/Form/Type/XObject>>stream If appendices form part of the assignment, they must be included in the word count unless the instructions for the specific assignment state explicitly otherwise (e.g. You can find information about the Extenuating Circumstances procedure in your student handbook. Please be aware that deadline extensions are available, and you will not be disadvantaged in the admission process for delays caused by events beyond your control. Extenuating Circumstances claims cannot be considered through these procedures once your formal results have been published. EMC b`bd`a`%iHg`> how to apply for extenuating circumstances ucl You need to ensure that your submission for extenuating circumstances is made within one week (five working days) of the circumstance taking place. You cannot contest the outcome of an Extenuating Circumstances request on the grounds of academic judgement. You will need to provide the additional evidence within four weeks of being contacted. there will be no penalty for submitting late). Victim of crime :Police/crime report - a crime number alone isnotacceptable. Your EC will only be validated on receipt and evaluation of your evidence. However, if you feel that there has been a procedural error in the handling of their request, or that the type of mitigation offered is unsuitable, you may request that the Departmental Extenuating Circumstances Panel. Four reasons our cafes, bars,shopsand gym feel different to those elsewhere: we put every penny of profit back into your community, were always better value than the high-street, were at the centre of your campus community, and we choose planet over profit. Source: Shutterstock This could be: More about Please be patient. This will come into effect for 2024 applications (i.e. If the illness of your relative has had a direct effect on you, such as an impact on your own health or mental wellbeing, you will also need to provide the appropriate medical evidence verifying the impact this has had onyoutoo. A decision cannot be made until your evidence is received. You may then be allowed to take the missed exam/s in the Late Summer Assessment (LSA) period (usually in August). H1 EwN0!s#TjU/%`Hv?;xq@s,-@=mo3Y"(U!L>|#J23e(T'[nP\RSrp)&J9p]r[Wo9: 2vDKm\^CRx_ DZ But you cannot self-certify once the exam has started; you must provide evidence. *'"&0M" f? If you are unable to complete assignments or attend required classes/exams due to unforeseen circumstances, you can apply for extenuating circumstances. You will need to submit as a single file in one of the following formats: Microsoft Word (DOC) and Adobe Acrobat (PDF). how to apply for extenuating circumstances ucl shadow stats australia] figurative language about mom; madden 20 cpu vs cpu franchise mode; bloomfield baptist church newsletter; ancel ad410 car compatibility; how to apply for extenuating circumstances ucl Ifyou are still unhappy after the review, youcanappeal using the Student Complaints Procedure. If you are disabled or have a health condition that you feel might impact on your ability to perform in assessments, you can apply for reasonable adjustments to your assessment(s). You CANNOT use the EC process to appeal technical failures in any assessment on AssessmentUCL. In addition to these regulations, the Department of Geography specifies the following rules: The following will not be included in the word count: If you have any doubts about this, please check with the course convenor. How to apply for extenuating circumstances - Study International Extenuating Circumstances | Students' Union UCL Volunteering Awards Ceremony 2021: Your Definitive Guide! Self-certified EC claims must be submitted before the assessment deadline/date. UCL Department of Geography, University College London, Gower Street, London, WC1E 6BT Tel: +44 (0) 20 7679 0500; See also Extenuating Circumstances and Reasonable Adjustments (section 10). syg|vb?`F= mJiu[Z)4wfXP'i*PK+ HT endstream endobj 438 0 obj <>/Subtype/Form/Type/XObject>>stream After that, it is your work, and we normally see it only in our capacity as examiners. You should receive a response withinone week of submitting the request for review. Fill form: Try Risk Free Form Popularity ucl extenuating circumstances online form Get Form eSign Fax Email There can also be an exception where it is a new condition or there has not been time to put reasonable adjustments in place. dissertations refer to the dissertation handbook for specific guidance). We are not able to process ECs or respond to queries that are submtited by non-IOE students. It is your responsibility to ensure that the work is submitted on time. What qualifies for extenuating circumstances? You must submit your late evidence no more than four weeks after submitting your EC application. You must provide astatement thatmust verify how you have been affected and what impact this has had upon your assessment, and the dates when these circumstances occurred andcontinuedto. This could be: A doctor's note A copy of your medical record A copy of your prescription note A picture of your medication Work will not be accepted by email. mobility impairment, loss of concentration) and living in a universityenvironment, Current treatment and / or medication beingundertaken, Side effects of any treatments ormedication, In English - evidence in another language must be accompanied by a certified translation, Recent - produced within the last three months, Independent - evidence from relatives not accepted, even if they are professionally qualified, On letterheaded paper or stamped with an official stamp or seal, Cover the full period of time of the EC claim, The evidence provider's full name, role, organisation and signature, A description of the nature and severity of your circumstances, A professional evaluation of how the circumstance affects you, Precise dates of when the circumstance started and ended/is expected to end. Source: Shutterstock. A list of references cited should be provided at the end of the paper, using the format described in classes for course GEOG1008 Writing and Analysis in Geography. Detail of where to submit the form are in your Student Handbook. To download the form, and to see deadlines, log in to theExtenuation Informationpage (Sharepoint link). Extenuating Circumstances claims cannot be considered through these procedures once your formal results have been published. Self-certification cannot be used to defer an assessment which you have already taken, or to suspend late submission penalties. Appendices should be kept to a minimum and should not be used to get round the word limit. If you had previous extensions for the same assessment, state the most recent deadline. You will receive a written response as soon as possible. Extenuating Circumstances and Extensions - Brown University Work will not be accepted by email. If your reason for considering extenuating circumstances is medical, youll need to provide medical proof of your condition. /Tx BMC If you miss the deadline, you will need to prove that your circumstances made it impossible for you to submit earlier. exams) to the next assessment period. HR Advisor | Students Union UCL Please refer to SHS Faculty for penalties for over-length work, Recent Environmental Change and Biodiversity. If the request is accepted, the student may be granted an extension. References in the text should be in the author/date (Harvard) format. If you cannot obtain the necessary evidence in time to submit your EC claim, you must still submit your application on time and indicate that your evidence is to follow. All Extenuating Circumstances claims must now be submitted on Portico. 1E=E.i=k\LiSdOgJ@&9\q^DW=]U*S8YGlgw.G`I*>=jHMiAl}Rj8N%(Y'1\Hpy%3a*N&38M I: We provide opportunities for 300 staff and have an annual turnover of more . 3A$s/n0{&A?X/c$m?&$X/c_ XD,k$? Extenuating Circumstances (often referred to as ECs) are events which aresudden, unexpected, significantly disruptive and beyond your controland which may affect your performance atsummative assessment, such as a serious illness or the death of a close relative. endstream endobj 444 0 obj <>/Subtype/Form/Type/XObject>>stream If your EC request is late, and you do not provide a compelling reason, backed up by evidence, then your EC may be rejected even if the panel accepts that you had valid reasons for an EC at the time the assessment was due. Lead your club, society and the whole Students' Union Nominate Now . Ifyou are still unhappy after the review, you. They will not normally be considered because where you have disclosed a disability, your department should already have put in place Reasonable Adjustments to support your studies. If you have not been able to submit your work because of a technical problem, you must complete an AssessmentUCL Query Form. review their decision. You will need to complete and submit an Extenuating Circumstances form, and if you cannot self-certify under UCLs enhanced Extenuating Circumstances procedure, you will also need to provide the relevant evidence. You need to ensure that your submission for extenuating circumstances is made within one week of the circumstance taking place. Master of Laws (LLM) | UCL Faculty of Laws - UCL - University College You need to ensure that your submission for extenuating circumstances is made within one week (five working days) of the circumstance taking place. If you have been impacted by an extenuating circumstance that is making your college application process more challenging, we want to work with you to ensure you are still able to . H1 EwNL '\CK0R*?z+|VGyw:/::%0',I! oH(u={C\ 2`A-3[aADC1|G=ok7CY Were led by studentsand that means youre in charge. endstream endobj startxref Only one side of the paper should be used; double or 1.5 times line spacing should be used; and the print size should not be smaller than that used for this document (12 point). Evidence should be from the appropriate independent authority (doctor, police officer, court officer etc.) Coursework UCL Department of Geography %%EOF All coursework, projects and dissertations must be submitted via Moodle to Turn-It-In before 12.00 noon on the due date. UCL is yours, soshape it. H1 EwN0!s#TjU/%`Hv?;xq@s,-@=mo3Y"(U!L>|#J23e(T'[nP\RSrp)&J9p]r[Wo9: 2vDKm\^CRx_ DZ /Tx BMC If you submit your essays online, chances are your extenuating circumstances form will also be online. Evidence should be from the appropriate independent authority (doctor, police officer, court officer etc.) United Kingdom, Copyright 2023 University of East London, Extenuation Report 2015-16 for Academic Board, impair your examination performance prevent you from attending examinations or other types of assessment,or, prevent you from submitting coursework or other assessed work by the scheduled deadline date, or within 24 hours of the deadline date, unforeseeable-in that you could have no prior knowledge of the event concerned, and, unpreventable-in that you could do nothing reasonably in your power to prevent such an event, and, expected to have aserious impacton performance. If you apply after the exam has passed you must do so within a week of the missed exam, and should see your doctor as soon as possible for evidence. If you have submitted a self-certified EC claim, this will be considered by staff in your department, who will try to give you a response as quickly aspossible. Your claim will be considered by your department. If your evidence isnt written in English, you must provide a notarised translation. Extenuating Circumstances Request Form How to apply for Extenuating Circumstances:1. If you have a Summary of Reasonable Adjustments in place (SORA) you should not be applying for extensions based on extenuating circumstances unless something new has come up. Extenuating Circumstances (often known as ECs) are events which are sudden, unexpected, significantly disruptive and beyond your control and which may affect your performance at summative assessment, such as a serious illness or the death of a close relative. The evidence must be amedical certificate or letter signed by a registered doctor verifyingtheillness. h{ks7_KRD3c\v'';cr$BZ^n`8Nk4V[zZ 474 0 obj <>/Filter/FlateDecode/ID[<5B73B29DB8FA9243A0D5FE7EDEE066B7>]/Index[419 117]/Info 418 0 R/Length 173/Prev 109114/Root 420 0 R/Size 536/Type/XRef/W[1 3 1]>>stream Further information about the support available to you can be found on our Help and Advice pages. Extenuating circumstances include death of a family member, injury/illness, military service, vocational units taken at another institution or other extenuating circumstance that can be documented. uM*\)+(. Extenuating Circumstances | IOE Student Helpdesk - UCL - University The information you need to support you with an extenuating circumstances claim can be found below. Step 3: submit your application. Conventional ECs: No more than 2 weeks before the deadline and normally no more than 5 working days after the deadline. Extenuation Procedures | University of East London There can also be an exception where it is a new condition or there has not been time to put reasonable adjustments in place. This may affect the type of mitigation that is available to you. Bereavement: You will be required to provide a death certificate. Make sure that the date you have requested is allowed under the claim type you are submitting. What are extenuating circumstances for financial aid? Anyway, it was due to extenuating circumstances and all of my choices were happy to consider my application fairly. Requests submitted after the deadline, or after time-limited assessments have started, will not be approved. Course lecturers will advise you of the word limits and format to be followed in their individual course, but the normal format for presentation is as follows: Illustrations should be included within the text, to fit within the A4 format. This is intended to ensure that students are not unfairly disadvantaged by unexpected circumstances beyond their control which may affect their performance in their assessments for us. and must cover the full period for which you are requestingmitigation. Both deadlines would be covered by the EC and would only count as one of your two self-certified opportunities (three if youre a postgrad). The best way of ensuring that you do well in your assessments is to get into good working habits that mean you are able to meet the deadlines that we set. UCL have an enhanced Extenuating Circumstances Procedure in place for the 2020/21 academic year. If you have any concerns or questions about the Extenuating Circumstances process,contact theAdvice Serviceas soon as possible to make sure you have all the information you need to make your decision. ECs are designed for emergencies. Figures captions and table titles. However, this may be accepted if there has been an acute flare up of a mental health or medical condition, related to exam stress, which can be documented with evidence from a doctor or other registeredmedicalpractitioner. student has deadline of 14/5/23 for module X and 26/5/23 for module Y. Short-term Illness and Other Extenuating Circumstances, Check whether your circumstances are covered. Here are three students sharing their experiences of applying for financial support from us. Step 2: gather the relevant evidence for your application. Extension approved? . My GCSEs are 98877755 LNAT is 24 (last year it was 6 so very proud lol) I also applied to: Manchester, UCL, Warwick, Edinbrugh. We would encourage you to disclose disability and mental health conditions to UCL, with the support or UCL's Student Disability Services or Student Psychological and Counselling Services, to ensure that UCL makes the required reasonable adjustments throughout your studies, and that you are supported when you need it. If you miss the deadline, you will need to prove that your circumstances made it impossible for you to submitearlier. This means that students can self-certify without providing evidence for up to five separate periods within the 2020-21 academic session. EMC Requests for review must be submitted within two weeks of the extension or mitigation decision, and should be submitted to thesameoffice as you submitted your Extenuating Circumstances form. are met, they are able to apply for further extensions using this process. The evidence must be a signed statement from a registered doctor or other medical practitionerin UCL Student Services OR external totheUniversity. those being submitted from the autumn of 2023) alongside a series of other reforms to the application process (namely the Personal Statement . As a student, you are responsible for making known any circumstances which may affect your performance at assessment in good time so we can consider how to respond. Extenuating circumstances are serious, unforeseen circumstances beyond your control (ie. Read the Extenuating Circumstances regulations before completing this form.2. Stay calm, heres what to do, A sudden illness or injury that prevents you from studying for an extended period, A serious illness or death of a loved one that affects your ability to study, A flair-up of a long-term health issue such as a chronic illness or a mental health condition, A detrimental personal issue such as parents divorce, an unexpected pregnancy or falling victim to a criminal offence, Last minute computer issues that prevent you from completing your work, Minor illness or injury that doesnt affect your academic performance for more than a few days, Issues that have been on-going but dont really affect you during the period in question, If youre applying due to personal or family matters, youre likely to need to provide a written account of your situation or a police report. Self-certified ECs: No earlier than 2 weeks before the deadline. HA University Way These are referred to as extenuating circumstances. Luckily, extenuating circumstances are there to support you during these situations. EMC Extenuating Circumstances include, but are not limited to: More information on what is considered an Extenuating Circumstance can be found in the Academic Manual. Alternatively, you can talk to the Undergraduate Tutor, Fabien Cante, or Clara Hall, who provides support to students in UCL Geography and can help signpost you to other services that may be able to help. H1 EwNL '\CK0R*?z+|VGyw:/::%0',I! oH(u={C\ 2`A-3[aADC1|G=ok7CY It is your responsibility to ensure that the work is submitted on time. UCL extends Extenuating Circumstances allowance as part of 'no detriment' package. endstream endobj 426 0 obj <>/Subtype/Form/Type/XObject>>stream If you had a SoRA extension, please state the date after the SoRA extension was granted. You may wish to start by speaking with your personal tutor. If the latter, the expectation is that this is because the EC is ongoing and preventing you from applying for an EC by the deadline. According to most dictionaries, it means any circumstances or situations that would justify someone's actions by stating certain reasons; or to lessen or reduce the seriousness by giving valid reasons that would be given due consideration. Self-certified ECs do not require evidence but there are important limits to their scope: Self-certification requests are designed for circumstances where evidence is difficult to obtain or where the mitigation is limited to the point that it doesnt justify increasing workload pressure on GP practises by insisting on medical evidence. We should, in these circumstances, be able to get back to you within 10 days. If the student has a two-week EC extension approved the new deadline will be 22/5/23. butler county election office phone number / . It is worth noting upfront that this policy applies only to short-term, unexpected circumstances, and it only applies to summative assessments for individual courses. UCL Department of Geography, University College London,Gower Street,London,WC1E 6BTTel:+44(0)20 7679 0500. A comprehensive guide on submitting an EC claim can be found here: Guide to submitting your claim on Portico. If you are looking for a different outcome, your request will be considered by a Departmental Extenuating Circumstances Panel. Make sure that you know what you need to submit and the deadline for submitting claims. Extenuating Circumstances (often referred to as ECs) are events which are, sudden, unexpected, significantly disruptive and beyond your control, You can submit an EC claim to access mitigation such as an extension or deferring an assessment to a later date, Any student considering an EC application needs to meet the. While this may seem counterproductive when youre struggling to meet deadlines, the small effort it will take could really improve your grade. If the deadline has already passed, the late submission may be condoned (i.e. SeeSection 2.7: Self-Certification. how to apply for extenuating circumstances ucl Extenuating Circumstances are events that are sudden, significantly disruptive and beyond your control. endstream endobj 439 0 obj <>/Subtype/Form/Type/XObject>>stream endstream endobj 424 0 obj <>/Subtype/Form/Type/XObject>>stream HAn0z>@(zAA=@TY%P5K&,\)&1S-eR_O|A[+?PU&{e(j5MYvjqNG?}>P>D3XmG]v@dgCXRRCF%W soyw&B=2N9`-qH{1Y 6PCafA9_ How to apply for extenuating circumstances? There may be good reasons why a decision cannot be made within this timeframe for example if your case needs to be escalated to your Faculty EC Panel.

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