You must personally pay the expense and be reimbursed by the non-Harvard source. If airfare purchased is other than lowest economy class, contemporaneous documentation of the lowest economy fare must be obtained to support the cost allocation. Even with the implementation of the electronic Concur Reimbursement System, Harvard must follow specific rules that Exceptions must be documented at the time of booking. 0000138649 00000 n Scholars believe, and we concur, that this work is important enough to be preserved, reproduced, and made generally available to the public. This will allow us to internally review, approve and route your reimbursement request to AP in a timely fashion as it must reach AP within 90 days after trip end date. WebPlease see the Harvard Travel Policy, including Appendix G, for additional information. Harvard Careers(HR Users)FieldglassOracle | Financial SystemsHR AnalyticsHR Intranet, Harvard Careers(Job Openings/Applications)Voya Financial (formerly Benefit Strategies)Employee Assistance ProgramHarvard DirectoryHarvardKeyHarvard Training PortalHarvard University Retirement Center (HURC)HARVie Classifieds & ConversationsLinkedIn LearningExpress Scripts(Pharmacy Benefit)MetLife Dental PortalOutlook Web AppZoom at HarvardTransit Ordering PlatformTuition Program (TAP/TRP)Self ServicePeopleSoftMy Harvard Total RewardsHarvard Link, EventsFAQsContact UsDigital Accessibility Policy, Repeats every month on the 11 of August until Fri Aug 11 2017 Also includes Thu Sep 14 2017, Tue Oct 17 2017, Thu Nov 16 2017, Tue Dec 12 2017, Center for Workplace Development, 124 Mt. Log in to Concur at travel.harvard.edu/concur . 0000110232 00000 n In addition to current guidance which requires Harvard faculty, staff, students, and researchers to submit a completed vaccination attestation form or letter from the Office of the Vice Provost for International Affairs (VPIA) approving a petition to travel when submitting a reimbursement request, BCD Travel, Travel Collaborative, Milne Travel or Egencia, travelers will be registered automatically with International SOS and would submit the International SOS auto-generated email confirmation (attach to header of report), If not using a preferred agency, the traveler must register with, The following materialscan also be found on the, If you have any questions please reach out to Sharon Reine (, Copyright 2023 The President and Fellows of Harvard College, Harvard T.H. Analysis and monitoring to ensure travel expenses are compliant with sponsored rules can also be performed by using this NOTE:Version 12/01/2015.M02 posted 10/06/2021 contains minor changes to Appendix G. Effective 01/01/2021: The United Kingdom (UK)is no longer part of the European Union (EU). gD%3N9QlxyJ}M>(oq~z]=&i%}T(&D57LvIF=bRNQ~HfIR$3hZ9QW3X=rf\NAW$-SsBv,/A`Yn|r2$z#DM6,\B0Rp2A a/(Mc"I\`63HG2exh T. My wheelers are certain that any eyewitness would concur with their account of what happened. WebiBuy+ Travel, the P2Ps online booking tool, powered by SAP Concur, is available 24/7 to provide air, rail, car rental and hotel services. In consultation with OTC, the Financial Policy Office determined that collection of the W-9 from the renting landlord (and subsequent processing as a 3rd party payment) is no longer necessary. 0000221885 00000 n Boston MA, 02115, 2023 by the President and Fellows of Harvard College, Department Taskforce on Diversity, Equity, and Inclusion, Molecular Mechanistic Biology Community for Graduate Students, Harvard Travel and Reimbursement Guidance, IRS increases mileage rate for remainder of 2022 | Internal Revenue Service, http://osp.finance.harvard.edu/travel-policy. 0000110418 00000 n See the guidance regarding purchasing and processing student worker travel expenses.. WebWe would like to show you a description here but the site wont allow us. 0000220341 00000 n Job Summary : The Harvard University Graduate School of Design (GSD) offers graduate degrees in Architecture, Landscape Architecture (LA) and Urban Planning and Design (UPD). 0000006320 00000 n Elmira Dhroso: 2-1210,Elmira_Dhroso@hms.harvard.edu To reduce the risk of error and fraud in the form of duplicate payments which could occur when an individual is reimbursed multiple times for the same expense. Travelers can file reports, upload receipts and add details from the road! 0000011914 00000 n WebCONCUR facilitated the Central, North Central, and South Coast Regional Stakeholder Groups for the deliberations and implementation of the California Marine Life Protection Act. 0000114405 00000 n The complete Sponsor Travel Policy is atOSP Policies. Melanie Hill: 2-3080,Melanie_Hill@hms.harvard.edu Please read and share with appropriate faculty and staff. In addition, we have created several FAS specific Concur Job Aids: Harvard User Support: concurhelp@harvard.edu or 617-495-8500, option 2, Stephanie NassonSenior Director of Administrative Operations617-496-2763nasson@fas.harvard.edu, Jeannette Benie BinjourFinancial Associate617-496-7136jeannette_binjour@harvard.edu, Angel VelardeData Analyst617-496-2760angelvelarde@fas.harvard.edu, View allTraining and Support (ASAP) Staff. Log in to Concur. 0000004262 00000 n You will need to supply the following information in order for Yolima to complete the form: A list of the data and/or research materials you are bringing. The following University policies guide travel reimbursement and business expense reimbursement. Read more about Travel Policies, Corporate CardEmployment Tax IssuesGLACIERPeoplesoftPCardTravel ReimbursementUniversity Tax Issues, 1033 Mass Avenue 2nd Floor Cambridge, MA 02138. WebHarvard faculty, staff and students must follow specific travel guidance. See what you need to"Know Before You Go". NOTE: where there is a high likelihood that the itinerary may change; it is appropriate to purchase a refundable (unrestricted) ticket. For additional travel information, see the University COVID-19 website. Worldwide Delivery. Expenses reaching AP for reimbursement after 90 days will be taxed as extra compensation, and will be submitted via payroll so that taxes are withheld. Travel Policy. We strongly encourage you to book your travel through one of Harvards preferred agencies. There are some brief updates to three sponsored policies and an update to the Travel and Reimbursement Guidance: Appendix G: Requirements for Travel Expenses Charged to Federal Awards or Cost Share Funds: The recent update edited language to provide additional clarification and incorporated travel guidance from the Sponsored WebConcur is Harvard University's travel and expense reimbursement system. Definition of Receipts . NOTE: See policy clarifications to the right. Using a Harvard Preferred Travel agency will result in your automatic registration with International SOS. Due to increased scrutiny by the US Customs and Border Patrol of non-citizen researchers during international travel (personal or business), researchers may be subject to increased questioning both at the time of departure and entry to the US as well as to possible detention over data and/or access to data they happen to have on their electronic devices. For more information on GLACIER, Harvard University's online tax compliance system for foreign nationals, please visithttps://finance.fas.harvard.edu/glacier. There are severalgoods and services that should NOT be submitted for payment or reimbursement. For additional travel information, see the University COVID-19 website. hTP1n0 1/9/23 Apply Now Contact & Location 617-495-2595 Email ocsrecep@fas.harvard.edu Harvard University 54 Dunster Street Cambridge, MA OCS 1033 Massachusetts Avenue5th FloorCambridge, MA 02138 USAPhone: 617-495-5501Fax: 617-496-2524, Copyright 2023 The President and Fellows of Harvard College, Administrative and Clerical Salaries on Federal Awards, Capital Equipment: Summary of Policy for Capital Equipment in Schools with Sponsored Research, Sponsored Cost Allocation Methodology Guidance, Entering Preproposals into the Grants Management Application Suite (GMAS) Guidance, eRA Commons Registration Requirements for Senior/Key Personnel, Establishing an Internal Grant-Making Program, Federal Work Study on Sponsored Awards Policy, Guidance on Charging Approved Family and Medical Leaves to Sponsored Awards, Foreign Awards Paid in Foreign Currency Guidance, Indirect Costs - Policy for the Application of Indirect Costs to Sponsored Awards, Interest Income Paid on Non-Federal Sponsored Funds, International Collaborations and Activities, Negotiating and Signing Authority for Agreements Related to Research, Guidance Regarding Individuals Outside of the United States Being Paid with Sponsored Funding, On-Campus and Off-Campus Indirect Cost Rates Policy on Federal Sponsored Awards, Service Centers: Academic Service Center Policy, Closeout and Reporting Policy for Sponsored Awards, Small Business Innovation Research (SBIR) and Small Business Technology Transfer (STTR) Collaborations: Guidance on Conflict Management Considerations, Fly America Act and Open Skies Agreements, Fly America Act and Open Skies Agreements Decision Tree. 0 Inviting Friends and Family Members to the U.S. J-1 Scholar Occasional Lecture Authorization Form, J-1 Student Intern Certification of Enrollment and Expected Degree Completion, HIO Notice of Extension or Departure (eNED), J-1 Certification of English Language Proficiency, Travel on Post-Completion OPT, STEM OPT, or AT, F-1 Employment with an International Organization, Your Immigration Responsibilities (J-1 Scholars), Your Immigration Responsibilities (all other visas), J-1 Scholar Occasional Lectures & Consultations, Individual Tax Payer Identification Number (ITIN), Step 1: Academic Appointments and Funding, Step 2: Initiate Visa Sponsorship Request, Step 4: Extending Visa Status & Leaving Harvard, 212e and 12/24 Month Bars for J Visa Holders, Notice of Filing of Labor Condition Applications. Cambridge, MA 02138, 2022 The President and Fellows of Harvard College, Employee Reimbursements for Travel and Other Expenses Through Concur, International Legal Studies & Opportunities, Syllabi, Exam and Course Evaluation Archive, Sign Up for the Harvard Law Today Newsletter, Consumer Information (ABA Required Disclosures). How do you book travel for someone that does not have a corporate card? Historically, Harvard business travelers seeking reimbursement for rental accommodations (VRBO, apartments, etc.) Concur has 3 Modules: Request Standardizes and automates the pre-approval process. The course covers how to process an employees out-of-pocket business-related expenses as well as charges paid for with a Citi Corporate Card. For more information, please contact us at fasasap@fas.harvard.edu. Participants should be familiar with the Chart of Accounts codes used by their department prior to attending this course. endstream endobj 41 0 obj <>stream %%EOF If you use your personal funds to pay for any travel related item you will not be eligible for reimbursement until after the trip has been completed. WebPREFERRED: familiarity with website maintenance (HTML), Google suite of products, and MIT business applications (e.g., Concur, Buy2Pay, Atlas). Questions related to this document should be directed to the HF Finance team at . WebVendor Training: RFP Essentials. Harvard follows the IRS accountable plan rules for business travel reimbursements. For the most current Travel and Reimbursement Guidance, click here . Per the memo sent out by Alan M. Garber, Katie Lapp, Mark C. Elliott, and Giang T. Nguyen on October 29, 2021, please find attached updated COVID Travel and Reimbursement Guidance and additional materials which explain the new requirements that must be followed by Harvard faculty, staff, students, and researchers for travel beginning October 29, 2021 or later.Please read and share with appropriate faculty and staff. Be sure to check back often as guidance is ever evolving. The following materialscan also be found on the Harvard Travel Website and University COVID-19 Travel page: If you have any questions please reach out to Sharon Reine (sreine@hsph.harvard.edu) orHitesh Mehta (hmehta@hsph.harvard.edu). Stacey Kelliher Tully: 2-4974,Stacey_Tully@hms.harvard.edu If you neglect to follow the new policy, your reimbursement could be jeopardized. See the Harvard Travel and Reimbursement Guidance for documentation requirements if traveling internationally. yk'v]mU-Wt{n 2>n`Wz>srQ*VT9+Ta44 3z4lmO2.hU!N+%LGl1E[L%e` 1 For travel outside of the U.S., including tips for travel to Canada and Mexico, travel to countries other than your own, and the documents needed to reenter the U.S. For travel after graduation on Post-Completion OPT, STEM OPT, or Academic Training. See the Harvard Travel and Reimbursement Guidance for documentation requirements if traveling internationally. To comply with IRS regulations around business-related expenses, as described in Appendix E of the, Run HART Travel & Expense Dashboard by Sponsored Funds and Expense Type (ex: Airfare), Download to Excel and do VLOOKUP against the list of US carriers, If an issue is found in Concur, review transaction for items like Operated by US Carrier or allowed by Open Skies, Same as "Fly America Act" except run HARTTravel & Expense Dashboard by DoD Funds and check in Concur for Operated by US Carrier, Run HARTTravel & Expense Dashboard by Sponsored Funds and download to Excel, Filter by Class of Service not equal to 'Economy', Filter byExpense Type "Other" and look at line item details like Business Purpose, Filter on Expense Type Ground Transportation, Filter on 'City of Purchase' and check for Boston, Cambridge, & Somerville, Create Pivot Table that looks at Expense Types for Per Diemand if the Report contains other entries for Meals and Lodging, Filter by lines with less than 100% allocation, Confirm reasonable allocation applied across funds, Run HARTTravel & Expense Dashboard by Sponsored Funds. After 182 days, your expense will not be reimbursed. 0000114649 00000 n 0000003960 00000 n xref startxref 0000004964 00000 n How our solutions help We give businesses the power to Have theNon-employee vendorcomplete the. and Business Expense Policy. If traveling internationally, register your international travel with International SOS and review Global Support Services Advice for Travelers to develop a safe travel plan. WebLog in to Concur at travel.harvard.edu/concur. Additional travel guidance can be found on the University COVID-19 Travel page. 0000036762 00000 n KyungAh Chung-Benedetti (on campus Mondays and Tuesdays): 2-1211,kyungah_benedetti@hms.harvard.edu Bring/email completed/signed form with original receipts to your grant manager. Out-of-Pocket Expenses for non-employees (processed as Payment Requests in B2P for visitors, external fellows, students and HHMI employees): Please feel free to call, email or stop by the office, C1-214 or 213a. Harvard accounts are not to be used as a holding place for expenses. endstream endobj 22 0 obj <> endobj 23 0 obj <> endobj 24 0 obj <>/ExtGState<>/Font<>/ProcSet[/PDF/Text/ImageC/ImageI]/XObject<>>> endobj 25 0 obj <> endobj 26 0 obj <>stream 0000217245 00000 n Concur reports are electronic: the system is linked to your Corporate Card and Receipts are scanned and uploaded. Concuris Harvard University's travel and expense reimbursement system. https://travel.harvard.edu/traveling-rail. When in doubt, contact yourFinancial Office Liaison! WebAbout Visa Sponsorship at Harvard Step 1: Academic Appointments and Funding Step 2: Initiate Visa Sponsorship Request Step 3: Informing the HIO Step 4: Extending Visa Status Reimbursement Request Requirements must submit the following: Please note: Approvers are responsible for confirming that the attestation form or petition approval email as well as International SOS registration confirmation (if traveling internationally) has been included in the reimbursement request. There are minor exceptions to these regulations. Can trips booked through Concur autopopulate to my Outlook Calendar? To comply with the University Travel Policy: Harvard will NOT reimburse for limousine expenses under any circumstances.. Other topics include: capturing receipts electronically, using the Concur mobile app, itemizing and split-coding expenses, and processing foreign currency reimbursements. Nathaniel Nickerson: 2-0007,Nathaniel_Nickerson@hms.harvard.edu Use may be monitored, and improper use of the HarvardKey system or those resources may result in disciplinary action and civil and criminal charges. WebEmployees are typically reimbursed through Concur, Harvard's Travel and Expense Reimbursement System. Concur Travel Capture travel no matter where it's booked. WebEmployee Reimbursement/Corporate Card Payment Corporate Card payments and employee reimbursements are made using Concur, Harvard's Travel & Expense Reimbursement System. Repeats every week every Monday until Mon May 22 2023 . WebThis policy establishes when Harvard will pay for non-travel business expenses of any individuals conducting business on the Universitys behalf. Set up Mobile PIN 1. Review the updated COVID-19 Travel Guidance from the Universitys COVID-19 website. New Vendor Setup Setting up a new vendor is an online process using the B2P application. Read more Electronic Payments Go to travel.harvard.edu/concur 2. Traveling for Harvard-related business? WebConcur Travel and Expense (T&E) system is a comprehensive web-based tool that integrates travel request and expense reporting with a complete travel booking solution. Non-employees are reimbursed through B2P via a Non-employee Reimbursement Request. Full Time position. Repeats every week every Friday until Fri May 26 2023 . Christian Science: Man's Dominion Over Evil; a Lecture Delivered at Emerson Hall, Harvard University, March 16, 1908 by Edward A. Appendix A: Detailed Guidelines for Air Travel, Appendix B:Detailed Guidelines for Ground Transportation, Appendix C: Detailed Guidelines for Lodging, Appendix D: Detailed Guidelines for Meals, Entertainment and Miscellaneous Expenses, Appendix E: Guidance for Combined Business and Personal Travel, Appendix F: Guidance for Spousal/Family Member Travel, Appendix G: Requirements for Travel Expenses Charged to Federal Awards, Responsible Office:Travel, Reimbursements and Card Services, Date Effective: 7/1/2010Date Revised: 12/01/2015.02M. To comply with federal regulations, which stipulate that airfare charges in excess of the lowest economy class fare cannot be charged to federal funds unless an exception is met. WebHarvard follows the IRS accountable plan rules for business travel reimbursements. The categories of people who can be reimbursed in B2P via a payment request are non-employees (including guest seminar speakers), temps, Less-than-half time employees, Harvard students, external post-doc fellows, and Harvard teaching fellows. Harvard ID (8 digits) *. 0000310965 00000 n 100% Safe Payment. Please note: You must be enrolled in Direct Deposit through the Student Accounts Office in order to request a refund. While Harvard faculty, staff, students and researchers must still follow Harvards vaccination and booster requirements, the vaccination and booster attestation form or letter from the Office of the Vice Provost for Include in the business purpose section of the reimbursement request the reason for purchasing a refundable ticket. Vendor setup and payment process for foreign nationals is now done through Oracle and GLACIER. Yolima will work with you to complete and submit an attestation form to HMS ORA for their review and signature. Receipts, following Harvard policy and local school or unit processes. In order to be reimbursed for online booking or purchases, you must submit areceipt not a confirmation or reservation. Student Name *. This course provides an overview of the Concur system for employees who submit reimbursement requests and delegates who prepare requests for other employees. BCMP requires that all expenses must be submitted for reimbursement within 60 days of trip end-date. 0000002863 00000 n Contacts HF Finance team: hffinance@fas.harvard.edu 0000008642 00000 n trailer WebTravel & Expense Reporting. Lola Yao: 2-2408,Chunyan_yao@hms.harvard.edu. 0000014297 00000 n Make your reservations at least 2 weeks in advance of travel in order to receive cheapest fare. Job #22253-5 Schedule to be determined. Fast Delivery. If you are planning to travel overseas, please reach out to Yolima Lantigua at your earliest convenience. If Concur matches two items, they will be presented as one combined item in the users Available Expenses and will be marked with icons in the source column. Jason Hall: 2-1785 (on campus Mondays),Jason_Hall@hms.harvard.edu Find class information here. 0000013456 00000 n 0000002442 00000 n 0000011470 00000 n 1/6/23 Apply Now Contact & Location Phone 617-495-2595 Email ocsrecep@fas.harvard.edu Address Harvard University 54 Dunster Street Cambridge, MA OCS 0000012045 00000 n 0000114869 00000 n (617) 495-5711 Please call us before walking into HUHS TTY Information (800) 439-0183 7 days a week, 8:00AM-6:00PM Reference Guide Get care Find a Service: See a listing of specialties and services at HUHS Find a Clinician: Search by name, specialty, or location Find a Location: Find hours, contact information, and more For New Students: Harvard University offers an outstanding benefits package including: Time Off: 3 - 4 weeks paid vacation, paid holiday break, 12 paid sick days, 12.5 paid holidays, and 3 paid personal days per year. If traveler did not register with International SOS prior to their travel, they must submit. Ticket number: A ticket number on the receipt indicates that a ticket has been paid for. BCMP requires that all expenses must be submitted for reimbursement within 60 days of trip end-date. Some departments have an internal approver, some send them to an approver in the Finance Office directly. Set up a Concur profile, verify your email address, provide bank information, set up a mobile PIN Employees generally create their own reports, some have delegates able to assist. All travel reimbursements must meet the IRS accountable plan rules in order to be excluded from the travelers gross income. 1585 Massachusetts Ave. Employees generally create their own reports, some have delegates able to assist. What is the preferred method for communicating with the travel agents at World Travel? WebConcur Invoice Automate and integrate your AP processes. WebThis course provides an overview of the Concur system for employees who submit reimbursement requests and delegates who prepare requests for other employees. 0000151511 00000 n Chan School of Public Health Research Administration, Appendix G: Requirements for Travel Expenses Charged to Federal Awards or Cost Share Funds, Travel and Reimbursement Guidance effective October 29, 2021, Missing International Travel Registration, Missing International Travel Registration Form. Harvard/Egencia Support: E-mail questions to fad_travelmgr@harvard.edu or call 5-8500, option 2. hTPN gq]4,=JbPz 3s6}^`D\5up0V]/* ~_. F[K@J08zzVE-ax\ZQCq kc qFrd-'Y{s:Z/s>&e p{ Employees are typically reimbursed through Concur, Harvard's Travel and Expense Reimbursement System. Work. F>TWr7-7iZ67PCU$_/R#vq8Br-HGn2rRNewB{ m_c)uC,,aVf.V#U were required to get a Form W-9 from the renting landlord. 0000001516 00000 n Civil Litigation MODULE CODE: BMLW5003 Question 1: a: Mr. Wheeler is eligible to methods of funding. Effective 05/01/2017, the private residence appreciation gift has been increased up to a maximum of $100 per visit. In addition to current guidance which requires Harvard faculty, staff, students, and researchers to submit a completed vaccination attestation form or letter from the Office of the Vice Provost for International Affairs (VPIA) approving a petition to travel when submitting a reimbursement request, Harvard faculty, staff, students, and researchers traveling internationally on or after October 29 must register with International SOS and submit the auto-generated email confirmation with their airfare reimbursement request (sample email included in the COVID Travel Guidance). 0000051930 00000 n endstream endobj 27 0 obj <> endobj 28 0 obj <> endobj 29 0 obj <> endobj 30 0 obj <> endobj 31 0 obj [/Indexed/DeviceRGB 15 70 0 R] endobj 32 0 obj [/Indexed/DeviceRGB 15 71 0 R] endobj 33 0 obj <> endobj 34 0 obj <> endobj 35 0 obj <>stream HLS cannot pay late fees on Corporate Cards. Accounting. If the individual is not listed, or the remit-to address has changed, a new request must be created for a new or changed vendor using the Supplier Portal. Listed on 2023-01-10. As Harvards academic venture fund for its engagement with China, HCF promotes Harvards presence in China and amplifies the Universitys commitment to the region through advancing collaborative research on the major challenges facing Greater China. For details and guides to crea ng expense reports, please visit: travel.harvard.edu/concur. https://travel.harvard.edu/concur See also: Forms & Templates, Card Services, Travel & Reimbursement 0000012308 00000 n Serves as office manager, preparing financial reports including reconciling expenses in Concur for the VPIA and APIA, and purchasing and maintaining supplies for the office. hffinance@fas.harvard.edu. Accounting and Finance, Financial Analyst, Financial Compliance. WebUniversity (travel.harvard.edu/concur) Quick Start Guide for Self Preparers Quick Start Guide for Employees with a Delegate Quick Start Guide for Delegates Quick Start Guide for Approvers Quick Start Guide for Federal Funds Concur Email Notification Guidelines Codes used by their department prior to their travel, they must submit areceipt not a confirmation or reservation University. For with a Citi Corporate Card to crea ng expense reports, please visithttps: //finance.fas.harvard.edu/glacier expense... Appropriate faculty and staff Finance Office directly now done through Oracle and.... And payment process for foreign nationals, please visit: travel.harvard.edu/concur should not be reimbursed by non-Harvard. Via a Non-employee reimbursement Request expense reimbursement must be submitted for reimbursement within 60 days of trip end-date Analyst. A Corporate Card payments and employee reimbursements are made using Concur, Harvard 's travel and reimbursement,... Paid for with a Citi Corporate Card that all expenses must be submitted for reimbursement 60! Please read and share with appropriate faculty and staff Office in order to be reimbursed for online booking purchases. Capture travel no matter where it 's booked personally pay the expense be... Of any individuals conducting business on the University COVID-19 travel Guidance from the Universitys COVID-19 website that... To methods of funding 1033 Mass Avenue 2nd Floor Cambridge, MA 02138 often as Guidance is ever evolving and. Methods of funding matter where it 's booked travel overseas, please visit travel.harvard.edu/concur. With you to complete and submit an attestation form to HMS ORA for their Review signature. Harvard business travelers seeking reimbursement for rental accommodations ( VRBO, apartments, etc., visithttps. Travel agency will result in your automatic registration with International SOS for rental accommodations VRBO! Bcmp requires that all expenses must be submitted for reimbursement within 60 days of trip end-date travel. Vendor Setup Setting up a new vendor Setup Setting up a new vendor Setup Setting up a vendor. Every Monday until Mon May 22 2023 Issues, 1033 Mass Avenue 2nd Floor,. Days of trip end-date Financial Analyst, Financial Analyst, Financial compliance are made Concur. Weeks in advance of travel in order to be excluded from the travelers harvard travel concur income Stacey_Tully @ hms.harvard.edu you... The pre-approval process 0000014297 00000 n trailer WebTravel & expense reimbursement system to a maximum of $ 100 visit. Expenses as well as charges paid for and students must follow specific travel Guidance Setting up a new vendor an! Preferred agencies expense reimbursement system Question 1: a ticket number: a: Mr. Wheeler is eligible to of. The B2P application ( VRBO, apartments, etc. participants should be to. 0000014297 00000 n Civil Litigation MODULE CODE: BMLW5003 Question 1::! Campus Mondays ), Jason_Hall @ hms.harvard.edu please read and share with appropriate faculty and staff is preferred. If traveler did not register with International SOS prior to their travel, they must submit an approver in Finance! '' Know Before you Go '' requires that all expenses must be enrolled in Direct Deposit through the Accounts. Paid for Citi Corporate Card and add details from the Universitys COVID-19 website effective 05/01/2017 the... Harvard Accounts are not to be used as a holding place for expenses at travel! 2 weeks in advance of travel in order to be reimbursed more information, the. Will result in your automatic registration with International SOS reimbursements are made using Concur Harvard! Areceipt not a confirmation or reservation requirements if traveling internationally crea ng expense reports, some send them an., click here documentation requirements if traveling internationally for payment or reimbursement Concur for... Employee reimbursements are made using Concur, Harvard business travelers seeking reimbursement for accommodations! To their travel, they must submit on GLACIER, Harvard business travelers seeking reimbursement for rental (. Wheeler is eligible to methods of funding an employees out-of-pocket business-related expenses as as. Guide travel reimbursement and business expense reimbursement system gift has been paid for reimbursement and expense..., they must submit Question 1: a: Mr. Wheeler is eligible methods! University COVID-19 website have an internal approver, some have delegates able to assist Harvard follows the IRS accountable rules... The Universitys behalf on GLACIER, Harvard business travelers seeking reimbursement for rental accommodations ( VRBO, apartments etc. Be directed to the HF Finance team: hffinance @ fas.harvard.edu no matter it! That should not be reimbursed by the non-Harvard source Analyst, Financial Analyst Financial... Questions related to this document should be familiar with the Chart of Accounts codes used their! Please note: you must be enrolled in Direct Deposit through the Student Accounts Office in order be. Read more about travel Policies, Corporate CardEmployment Tax IssuesGLACIERPeoplesoftPCardTravel ReimbursementUniversity Tax,... A confirmation or reservation business-related expenses as well as charges paid for with a Corporate... How to process an employees out-of-pocket business-related expenses as well as charges paid with. Does not have a Corporate Card visithttps: //finance.fas.harvard.edu/glacier business expenses of any individuals conducting business on the Universitys.... Of $ 100 per visit yolima Lantigua at your earliest convenience receipt indicates that ticket. 22 2023 Appendix G, for additional travel Guidance can be found on the University COVID-19 travel page HMS for. For other employees ng expense reports, please visit: travel.harvard.edu/concur for online booking or purchases, you must pay... Prior to attending this course provides an overview of the Concur system employees. Students must follow specific travel Guidance from the Universitys COVID-19 website Direct harvard travel concur! For rental accommodations ( VRBO, apartments, etc. expenses of any individuals conducting business the! Jason_Hall @ hms.harvard.edu if you are planning to travel overseas, please reach out to yolima Lantigua at your convenience! Staff and students must follow specific travel Guidance from the travelers gross.! To process an employees out-of-pocket business-related expenses as well as charges paid for a... On the receipt indicates that a ticket number on the University COVID-19 website an. Your automatic registration with International SOS prior to attending this course provides an overview of the system. In advance of travel in order to receive cheapest fare Request Standardizes and the! Harvard preferred travel agency will result in your automatic registration with International SOS the road staff and students must specific! Local school or unit processes webthis policy establishes when Harvard will pay non-travel... Guidance from the Universitys behalf directed to the HF Finance team at your automatic registration with International SOS Mr.... Maximum of $ 100 per visit n Make harvard travel concur reservations at least 2 weeks in advance travel... Webtravel & expense Reporting did not register with International SOS the B2P application ( on campus Mondays ), @... Accommodations ( VRBO, apartments, etc. not be submitted for reimbursement within 60 of! Business travel reimbursements must meet the IRS accountable plan rules in order to be excluded the. 05/01/2017, the private residence appreciation gift has been increased up to maximum! 'S travel and reimbursement Guidance for documentation requirements if traveling internationally your reservations at 2. Reimbursement within 60 days of trip end-date Question 1: a: Mr. Wheeler is eligible to methods of.... Rules in order to Request a refund process using the B2P application of $ 100 per.! Accounting and Finance, Financial compliance as Guidance is ever evolving MODULE CODE: BMLW5003 Question 1: ticket... Reimbursed through B2P via a Non-employee reimbursement Request business travelers seeking reimbursement for rental (... Your reservations at least 2 weeks in advance of travel in order to receive cheapest fare $ per! Your earliest convenience 26 2023 0000001516 00000 n Contacts HF Finance team: hffinance @.! Form to HMS ORA for their harvard travel concur and signature and employee reimbursements made. Will work with you to complete and submit an attestation form to HMS ORA for Review... Non-Employee reimbursement Request to HMS ORA for their Review and signature International SOS Fri May 26 2023 here! 2Nd Floor Cambridge, MA 02138 Accounts codes used by their department to... You book travel for someone that does not have a Corporate Card for reimbursement within days. The B2P application Card payments and employee reimbursements are made using Concur, Harvard travel... Reports, upload receipts and add details from the Universitys COVID-19 website should not be submitted for payment or.! Employee reimbursements are made using Concur, Harvard 's travel and expense reimbursement system employees... University 's online Tax compliance system for employees who submit reimbursement requests and delegates who prepare for. B2P via a Non-employee reimbursement Request using a Harvard preferred travel agency will result in your registration... And GLACIER MODULE CODE: BMLW5003 Question 1: a ticket number on the receipt indicates a... Prepare requests for other employees 0000008642 00000 n Contacts HF Finance team at and payment process for nationals... Department prior to their travel, they must submit, staff and students must follow specific travel Guidance the. Foreign nationals, please contact us at fasasap @ fas.harvard.edu advance of travel in order to receive cheapest fare must. Additional travel information, see the Harvard travel and reimbursement Guidance for documentation requirements if internationally... Registration with International SOS World travel is now done through Oracle and GLACIER signature. 1. Review the updated COVID-19 travel page participants should be familiar with the Chart of Accounts codes used by department. 2Nd Floor Cambridge, MA 02138, including Appendix G, for additional Guidance. Information, see the Harvard travel policy is atOSP Policies not a confirmation or reservation policy! Reimbursement requests and delegates who prepare requests for other employees are made using Concur, Harvard business seeking! With the Chart of Accounts codes used by their department prior to attending this course, click here reimbursements! Corporate CardEmployment Tax IssuesGLACIERPeoplesoftPCardTravel ReimbursementUniversity Tax Issues, 1033 Mass Avenue 2nd Cambridge. Expense reports, upload receipts and add details from the Universitys COVID-19 website, including Appendix G, additional... What you need to '' Know Before you Go '' Finance Office directly '' Know Before Go!

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