Plan and run productive meetings wherever you work best. 27 Team Meeting Topics for Productive Discussions ( + Meeting Templates) Have you ever received an invite to one of the following? When organizations are trying to suggest that their meeting is important, especially when it is an event that invites external figures, they often use pretentious word choice to imply importance. In your intro, include 1-2 notable things (from your background, interests, etc.) One way is to show them your personalitywho you really are! Youre not limited to those four tips and examples above, as there are other ways to start a meeting that can be considered. Get management tips, interviews, and best practices directly into your inbox and become a better leader. What purpose does your presence offer? Dont try to pack too much into your subject line. A section to define attendees who are guests, nonvoters, or speakers. Have a clear purpose behind each team meeting by having a collaborative meeting agenda using a tool like Fellow 3 Progress on quarterly goals Similarly, you can get team members talking about their progress on quarterly goals, too. One of the easiest ways to gain genuine interest for an important meeting is to use tags like URGENT, but only when they are absolutely necessary.. Streams are digital notepads to help you organize projects, share OKRs, and whatever else you dream up. What is an Introduction Meeting? - Lucid Meetings Or, is the team more open to tackling challenges? A simple agenda answers two questions for all attendees: If the meetings goal isnt already made clear by the meetings title, put it at the top of the agenda. Beyond your introduction, you can look for other ways to connect with your new team. But no matter what meeting type it is, a memorable title is key to its success., To inspire your team members and boost engagement, try not to be vague for your next meeting. I just moved here a few weeks ago, so Im really looking forward to exploring the city and meeting everyone. Your subject line should be short and to the point. Additionally, a meetings title could be enough to sway a team member thats on the fence about going to the meeting to do some more digging. There are a ton of options you can choose from! Fellow helps Sales leaders run productive 1-on-1s, team meetings, forecasting calls, and coaching sessions. Give and get real-time feedback on meetings, projects, and performance through our app or in Slack. Instead write:Coordinate pricing roll-out. of the company and the type of work youre doing to help you decide what to wear. As you work to improve relationships, youll end up building a better sense of teamwork. Before we begin, I just wanted to take a moment to introduce myself and tell you a bit about my background. With global pandemic restrictions lifting around the world, networking events and in-person work meetings are back in full swing. For example, are you looking to fill an important position? Try out these tactics to start your next meeting on the right foot. Here are some more tips to follow to write the perfect subject line: Be personal in your subject line by using the recipients first name. Use a collaborative meeting agenda tool like Fellow and include introduction with a timestamp associated with it so you know how much time youll have for your intro. Where is your favourite sit-down restaurant? Are you reading any good books right now? If your title is specific and direct, then youll be able to give your workers that little extra push to then open the invite and take a look at the meeting agenda that youve attached. How Fellow helps leaders improve their meeting culture, foster accountability, and stay organized. If you are confident that your department is the type of place where funny meeting names will go down well, then go for it. Go beyond your professional title: Rather than focusing on your job title, give an introduction to the topic you are discussing and your experience with it. Its far too common for attendees to join a meeting feeling like they have no idea whats about to be discussed and what theyre expected to bring to the table. Use verbs. Has Jenny caused issues as a team leader? Some people in the company might enjoy a funny name, or a more off-the-cuff meeting title. For instance, ask the group to put their questions into Zoom chat. You can also lean on icebreakers to start off a meeting. Tip #14: Make your meeting invitation subject line as specific as you can Ideally, your subject line should communicate what the invitation email is about so that the invitee can prioritize its importance without having to open it. Connect Fellow + Zapier to automate your workflows across 3,000+ apps and fly through your meeting tasks! Using these questions will help with the previous point: creating an interactive meeting. Don't forget to follow up after the meeting. A flat or monotonous tone will make your introduction sound boring and dull. Just remember, however you decide to download these meeting agenda templates, put them to use. Action items. What do you hope to accomplish by working with this person? Not to scare you out of it, but it is a big deal to send the right message about who you are from the beginning. Have your camera on when its your turn to speak during a virtual meeting. That being said, be sure to only use an urgent tag if it is actually a critical meeting. As much as your team would love to get to know you on a deeper level, meeting time is very precious and attendee attention spans can be short. Mara Calvello is a freelance writer for Fellow, in addition to being a Content Marketing Manager at G2. What do you want? Team leadership Support managers with the tools and resources they need to lead hybrid . Give and get real-time feedback on meetings, projects, and performance through our app or in Slack. Run productive 1-on-1s, performance conversations, and team meetings, so then you can promote these best practices across your organization! An example of this is: Youll probably notice that [name of CEO] isnt here today as they were called away on business. Or, if youre a manager conducting a job interview, you can use this time to ask a couple high-level personal questions before diving into the meetings agenda. The right meeting introduction can set everyone up for success. The next step is to discuss your goals. Reconnection email with request. Better staff meetings = a better workplace. It gets your meeting onto people's agendas and keeps it there, even with other demands on their time. 10 Examples of Self Introduction In Meeting Examples At least by preparing notes and a structure for your intro, you have some guidance to follow if the nerves creep up mid-presentation. I'm excited to show you our new product and answer any questions you might have. Consider these six alternatives if youve gone through those four examples and could use something new. Thanks for coming. Avoid writing something like "Do you have a sec?". Jump straight into the agenda. This way, you allow the agenda to continue while still showing your team that youre interested to connect after the call. Turn action items generated in Fellow into Jira issues so their completion status stays in sync between both tools. When you're introducing yourself, be sure to include your name, job title, and company. Being able to offer a great self introduction will be necessary as you tackle all your professional (or personal) journeys, so were providing tips for and examples of how to have an engaging, interesting self introduction. Keep the updates short. Track key takeaways from executive meetings, enhance alignment across scaling teams, and amplify the CEOs communication to help the company flourish. Hi, (Name): I think youll find this interesting! Araz Guidanian is part of the content team at EasyDMARC . FREE DOWNLOAD. They can sometimes feel awkward and uncomfortable, especially if you don't know everyone in attendance. Depending on what type of meeting youre having, choose what agenda items are appropriate.. Flipping the conversation back to them and asking them questions also keeps them engaged and helps you both to get to know each other better. Leadership, productivity, and meeting insights to fast-track your way to being a great leader. Project status updates and voting results. The introduction meeting should have a specific reason for existing. Ask if theres anything your team wants to know about you. Many people introduce themselves by stating their name and current job title, but you should also try to add information your new contact can't find on your business card. Sales meetings can be tedious, but by discussing something more interesting, he could command the groups attention, he would transition to the business at hand. Lastly, consider these dos and donts when kickstarting a meeting. These are the standards or guidelines set up ahead of time that the attendees should follow for the meeting to be as productive and successful as possible. Practice, practice, practice. To do this, keep this first meeting short and casual. Collaborate on meeting agendas, assign action items, and ask for meeting feedback. Its time to show your team members some respect. Remain upbeat at all times. List out generally what needs to happen, but as actions, not nouns. Are you hosting unproductive meetings time and time again? "Hi, my name is _______ and I'm the manager of the _______ department. I'm excited to get to know you and learn more about your experience. Your meeting notes and action items right within your Zoom meeting! {{senior-leadership-team-meeting="/blog-inserts-6"}}, For more formal meetings that follow the traditional structure, make sure to use a more formal template., (By the way, the formal meeting structure usually follows a framework called Roberts Rules of Order. Alexandria Hewko shares her insights from a background in international marketing, business management, and information technology. Finally, go over why all of the meeting participants were chosen to be there. After your introduction, to avoid that deafening silence, try to pass the conversation back over to your meeting or to the person youve met. Find out how much it costs to bring your team together. And while there are several variables to consider, like the size of the meeting, whos in attendance, and how long the meeting should last, the opening remarks can establish the tone for whats to come. To recap, for a productive meeting agenda: Now that you have seen various sample meeting agendas, its time to go out and create your own. On the other hand, when a meeting invite arrives in Jennys inbox with no information other than chat, they might be incredibly worried. Meeting between two or more professionals. One day he told me this wasnt because he was such a huge fan. The free-form, employee-focused nature that goes beyond status . Available on Mac, Windows, iOS, and Android. 2. Say goodbye to boring, long, and unproductive meetings. This face-to-face meeting request sample sets out the date, time, and place of your meeting. Though if youre still unsure, reach out to someone else who will be attending and ask them what the dress code will be. Whether you're the mentor or the mentee, exactly how you accomplish these goals in your meeting is up to you. Youve never loved your new (product here) so much! Weve filled them in to give you a sense of how the meeting agenda should look. First One-on-One Meeting Agenda Template | Fellow.app Dont overthink your self introduction. Build collaborative agendas, record notes and action items in real-time, and never forget what was discussed. State the meeting's purpose. 21. Usually, youll want to take these notes in real-time during the meeting but you can also complete them from memory after. If you run into trouble getting everyone relaxed and comfortable talking, try using icebreakers. Consider the dress code (business casual, casual, business attire, etc.) Efficiently gather and document comprehensive 360 degree feedback for all of your direct reports. Followup: What do you order there? 103 Meeting invite subject lines examples that opened We talked about this above, but a common mistake on meeting agendas is not explaining why the meeting exists. Send action items generated during your Fellow meetings over to Asana so that their completion status stays in-sync between both tools! This is what the message of the email is for. In smaller group settings, you can even take your introduction to the next step and share some fun facts, an unpopular opinion, or recommend a favorite movie or restaurant. They should highlight key information, decisions, and next steps.. that would be good talking points for a coworker to reach out to you about later. There are only so many times you can chat about the weather or your weekend plans. These short documents outline the main purpose and goals of a meeting, which helps to overcome the meeting problem of people feeling that theyre unnecessary., Whether youre hosting virtual meetings or in-person ones, you should always include an agenda attached to your invite.. If people turn up in droves only to find out that it isnt actually particularly important, people will start to lose focus and faith in their leaders., To avoid being the manager that cried wolf, only use these tags when you need all board members to attend.. Follow-up email after no response. Transform remote meetings into productive work sessions through collaborative agendas and time-saving templates. Learn how the worlds best companies run effective team meetings featuring insights from Figma, Buffer, Close, Webflow, Shopify, and more. Or, did Jenny miss a critical due date? Instead of looking for grand titles that suggest a level of significance to your discussion, your title should include information about the content., If, when thinking of the content of the discussion, you dont think you could create an interesting title or one that defines why youre hosting your discussion, it might be time to reconsider if its absolutely necessary., When you send out a meeting invite, the title is the very first thing someone is going to read. A good way to ensure that your email will be opened is to use the name of someone you both have in common. If you need additional guidance, see the best way to take meeting minutes. Your introduction is more than just a way to break the ice. When it's time for the meeting to start, go for it. Connect Fellow with your favorite apps. Before you skip down to the board meeting template below, take heed to some important advice. It will help the other person understand your perspective and why you're passionate about the project. Overview. A follow-up email asking for an intro. When incorporating certain word choices, do your employees show up more excited? Empower your team to build a culture of productive meetings with these on-demand product tutorials. His favorite topic was sports. Unopened emails can hurt your bottom line or lead to miscommunication within your organization. Send up to 15,000 emails a month to up to 2,500 contacts absolutely free of cost! Consider these outside-the-box small talk questions: Although similar to an icebreaker, small talk is a great way to share a short and concise conversation with attendees. You might say something like,"Okay everyone. To take your meeting minutes, fill in the meeting agenda document with more information.. She developed a passion for writing as a young girl and believed the written word could unlock doors as well as the imagination. 1. How to Run an Engaging Introduction Meeting (Example+Tips) Talk about something no one else knows about you. How to write a great follow up email after a meeting (with templates) Establishing clear and concise objectives before a meeting starts can help avoid this confusion. Have engaging 1-on-1s, never forget what was discussed, and build better relationships with your direct reports. Let me know how I can help with (insert details here), Introducing myself on behalf of (company name here). Share a little about your experience. 6 Sample Meeting Agenda Examples [+Free Templates] In this guide, we will discuss the importance of writing an introduction email subject line and how to deliver the best greetings for any audience type to guarantee your message is delivered. The meeting invitation email is one of the most important items on your event prep to-do list. You can further the feelings of empowerment via active listening. A catchy line increases the likelihood that your email will be opened and read immediately. Set expectations for the relationship. When getting invited to a team meeting, many of your company employees might wonder how necessary this discussion actually is. When you open your own calendar and skim through what youve got prepared for the day, youll instantly know based on your own personal context why youve called that meeting. Why is it important to have a good introduction? Workload Check-In - Are we feeling stressed out? Whether youre conducting board meetings, virtual meetings, a one on one, or even a decision making meeting, mastering the art of the meeting title will lead to future success., As you practice crafting titles for your different meetings, keep track of the progress of your team members. This one might seem obvious, but it's important to mention. Don't write: 2021 hiringInstead write: Determine budget and timeframe for 2021 hiring. 7. Remember, the goal of this meeting is to start a conversation, not to solve all the problems. Please allow me to introduce (details here). Include a due date if you know one. Saying something like Would you please take the time to review X company? sounds much better than Please review us.. Now, why don't we start with you telling me a bit about your background?". When you draft an email, whats the most important part that you spend the majority of your time focusing on? More than 2 million meeting agendas and notes are hosted in Fellow. Looking for a better way to (details here)? A referral is the best way to get someone to open your email. Share your name, department, role, and any applicable background information. While a link is the most pragmatic way to share an agendait allows you to edit your meeting agenda after the factsometimes you need a PDF because you either want to print the agenda or attach it as a file in some way. Create official records of the discussions and action items generated during meetings and save time with Fellows meeting minutes templates. Email service providers have filters to remove their emails and not allow them to reach the receivers inbox. Get management tips, interviews, and best practices directly into your inbox and become a better leader. Name game: Go around the room and have each person say their name, followed by an interesting fact about themselves. Dont dominate the conversation. Leveraging it the right way can help attendees know one another better. So give them a reason to open your email. Instead of making the entire team read through the agenda, the title should give your team members enough of an idea to ensure that they know why theyre attending. This shows the reader that youre sending a personalized note and not just mass emails. Your first mentor meeting should accomplish three simple goals for both mentor and mentee: Build familiarity and rapport. For example, if running a sales call, you might ask questions about your prospects background or how they got interested in the topic. The objective today is to plan for the upcoming holiday party and discuss theme, menu, and yearly awards.. If you are someone who wants to take it for a spin before shifting over from your existing email tool or want to start with zero financial commitment, the FREE Forever plan can help you do just that. The objective today is to develop a new plan to reduce customer churn in the second half of the year., Hi everyone! 2. First impressions are important, so be friendly and approachable. Visualize and prioritize your meeting action items, delegate tasks, and automate the follow-up. In smaller group settings, you can even take your introduction to the next step and share some fun facts, an unpopular opinion, or recommend a favorite movie or restaurant. Here is his advice on how to create and circulate your board memo: If this article has inspired you to set a solid agenda for your next meeting, you can use Fellow to send and share your agenda, and auto-organize your meeting notes afterward. Fellow (company or school name here) grad! But for your first mentor meeting . Camilla Mackeviciute. Definition, Types & Examples, 5 Best Newsletter Plugins for WordPress in 2023 (Free & Paid), Introduction from (insert your name and title here), (CEOs name) recommended that you read this, (Companys name) employees, please read regarding (subject matter), Inquiring about (insert industry here) opportunities, (insert name here) recommended that I contact you, (insert name) recommended that I reach out to you, Seeking an interview with (recipients name here) for (position here), Interview request with (recipients name here) from (your company here). Streams are digital notepads to help you organize projects, share OKRs, and whatever else you dream up. In this section, well provide examples of subject lines that you can use and tips for creating custom lines. Make sure you end the meeting with a plan for how you'll continue getting to know each other. Be the first to see the new features launching in Fellow 4.1 on March 14th . Preparation will make the discussion run a lot smoother, so providing extra context and putting yourself in the employees shoes are essential., When figuring out how to enliven your meetings, its easy to turn to the most creative names you can possibly think of. Rehearsing what youre going to say is helpful for those who may feel more anxiety when presenting. The objective today is to create a plan of action surrounding the new recruiting strategy for open positions that were looking to hire for this quarter., Thank you everyone for being on time for todays meeting. First and foremost, the people you're meeting want to know who you are. Check out our latest testimonials from people like you! You do not need to run a long meeting when conversing with one person. When a meeting invite arrives in your inbox with URGENT, IMPORTANT, or CRITICAL, the gossip inside most people will push them into at least taking a look at whats going on in the meeting. Stay on topic and dont get too off base to allow for enough time for everything on the agenda. 30 Meeting Agenda Examples [and Free Templates] | Fellow.app Why are you there? Writing out what youre going to say can be great to help practice. Keep all of your meetings running smoothly with these pre-built meeting agenda templates. Tips to introducing yourself in a meeting, Share your reason for attending the meeting. Are you a long-term employee who was just brought onto this project for the first time? . Use small talk to grab attention. Use titles when appropriate In more formal or professional settings, it is best to use each person's title before stating their name, such as "Mr.", " Mrs.", "Miss" or "Dr." How to write effective meeting invitation emails [examples + templates It doesnt matter whether you put your meeting agenda in your calendar invite, in a Google doc, in Word, or you use a meeting notes hub like Fellow although every approach to organizing meeting agendas and notes has pros and cons. Why do you want it? You can discover each other's interests, which can make future interactions more comfortable. What brings you here? I started at as an intern, and then worked my way up to the position of . 5. Maybe youve moved jobs or youre looking to move jobs soon. Start with an introduction Announce the subject and duration of the meeting Explain the purpose Explain why the participants were chosen to be there 1 Start with an introduction It means doing your research and knowing what you want to accomplish. Also, it is about remembering the minutes of meetings, agendas of meetings, and similar reasons for meetings. The subject line must be direct and simple. Is it the message, or is it the subject line? You can encourage engagement by briefly describing each persons skills and then asking the group to introduce additional details. Making good introductions at a meeting is essential because it sets the tone for the rest of the event. You don't need a formal agenda. You can also start the meeting off by reminding everyone of the meeting ground rules. However, the best intro or title is quick and to the point. Whether it be a team meeting, weekly meeting, conference meeting, or even a board meeting, you should ensure the meetings purpose is suggested by the title. Include the reason for a meeting. How to Introduce Yourself in a Meeting (With Examples) Sometimes only a face-to-face meeting will do. Especially when youre running team meetings with people that you see everyday, there is no need to roll out the red carpet. A meeting agenda is only going to lead to a better meeting if you use it. This keeps everyone informed and accountable for what is being worked on by each team. Usually, the order should flow from the most important, largest topics, down to smaller issues. However, remember that humorous meeting names dont always come across as the most professional, so keep this in mind depending on who youre sending out the meeting request to. Will this meeting call for problem solving? You want to be simple, but you also need to demonstrate the reasons youre calling this meeting in the first place. Beyond sharing who you are, consider sharing what you bring to the table. This is their chance to shine. Have a collaborative agenda that everyone can contribute to for engaging conversations. By analyzing the success of your title experiments, youll be more likely to improve future meetings too., The process of titling your meetings can seem like a great challenge. Don't write:Sales, Marketing, Engineering, and ProductInstead write: Following the tips above, you can use this example of a simple meeting agenda for various meetings, especially short, casual meetings that dont have many items up for discussion or decision. Because of this, it makes sense to try and put yourself in their shoes when youre crafting the title.. Below are sample meeting agendas. Pleased to be your new (insert title here)! A good meeting cadence keeps teams connected without bogging people down with too many meetings. Meetings with agendas tend to finish earlier than meetings without them. They can be funny or professional. Avoid using one introduction for all presentations and meetings you attend. If you choose to write your introduction out for easy reading or reference during the meeting, showing your personality helps you avoid sounding overly robotic or like youre reading from a script. Meeting agenda templates to copy or download (Google Doc or Word Doc) plus examples of how to use them. Most of the time, no one is going to miss a meeting thats marked with a tag like this. Dont give them an information overload in your first few sentences! Establishing trust, respect, and rapport. Track whole your contacts: who opened emails, who clicked on your links, and more. Plus, all of Excels great featuressorting, functions, matharent particularly helpful for agendas. Fellow helps Sales leaders run productive 1-on-1s, team meetings, forecasting calls, and coaching sessions. If you sound bored or uninterested in what you're saying, other people will pick up on that and not be interested either. Through body language, you can communicate your internal feelings, level of authority, care for the situation, and more. The sample agenda is for a general team meeting. However, writing a good introduction email subject line can be tricky. Adding too many words is a good way to make the reader think they are being spammed! Engagement Get to know your people with Pulse Surveys, eNPS scoring, anonymous feedback and messaging. 3. Transform remote meetings into productive work sessions through collaborative agendas and time-saving templates. ), This agenda template helps you organize the meeting, run it according to the proper procedures, as well as prepare meeting minutes in the process., {{formal-meeting-minutes="/blog-inserts-3"}}. This is a great time to start getting to know your fellow meeting-joiners. One-on-one introductory meetings are slightly different from group meetings. When you meet someone for the first time, it sometimes seems difficult to know what to say or how to act. Create an agenda as you prepare for your meeting. In your meeting notes or meeting minutes, note each action item: Use these simple practices to transform what would've been an unproductive meeting to one that's worth everyone's time. Don't write: Pricing roll-out. One of the goals of an introduction meeting is to get to know each other. Stay aligned on projects, drive progress and accountability, and improve collaboration.
